Legal Secretary 

Legal Secretary 

Guildford

£25,000 – £30,000

6 month fixed term contract

Our client is recognised as one of the UK’s leading law firms and they are currently looking for an experienced Legal Secretary to join them in a fixed term contract, initially for 6 months.

The main purpose of the role is to provide a support service, to the partners within the department. The support provided will be as part of a team with shared responsibilities. The role comprises of a combination of secretarial and administration duties including document control, client support, administration and diary management.

Responsibilities: –

  • Provide comprehensive and timely word processing service for the creation, amendment of documents using Word, Excel, DeltaView, BigHand and other relevant technology i.e. PowerPoint and Laserforms
  • Ensuring documents returned to the lawyers accurately
  • Proof reading documents
  • Prepare, collate and index legal documents
  • Ensure the names of clients are known and the job holder is established as the point of contact in lawyer’s absence and on a day to day basis
  • Support the billing process e.g. ensuring that the bill is sent within agreed time and answering simple client queries
  • Payment of Counsel fees
  • Undertake online client searches
  • To assist in answering the telephone promptly at all times
  • To provide cover for other secretaries during lunch on a rota basis
  • Manage all filing activities, including opening new files, filing, archiving and sending files for storage
  • Undertake photocopying/scanning
  • Carry out management of post including replying and drafting replies to routine correspondence
  • Draft and send faxes and correspondence
  • Organise all travel arrangements
  • Keep the lawyer’s diary up to date using Outlook
  • Arrange internal and external meetings, liaising with reception
  • Ensure all papers are ready for the lawyer at the beginning of the day
  • Schedule forward meetings, appointments, diary notes

The ideal candidate will have previous experience as a Legal Secretary/PA as well as secretarial qualifications, either RSA or Pitman’s and/or a recognised secretarial diploma along with a proven ability to work under pressure to tight deadlines and the ability to prioritise effectively. You will be highly organised with excellent attention to detail and experience of dealing with a high volume of document production in a legal environment.

Whilst we would love to be able to respond to every application we receive, it isn’t always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.

To apply for this job email your details to linda.smith@rgsrecruitment.co.uk.