Guildford

Permanent (hybrid)

£30,000 – £35,000

Our client is recognised as one of the UK’s leading law firms and they are currently looking for a Legal Secretary to join their successful Dispute Resolution department.

The main purpose of the role is to provide a support service, to the partners within the department. The support provided will be as part of a team with shared responsibilities. The role comprises of a combination of secretarial and administration duties including document control, client support, administration and diary management.

Responsibilities:

• Provide comprehensive and timely word processing service for the creation, amendment of documents using Word, Excel, DeltaView, BigHand and other relevant technology i.e., PowerPoint.
• Ensuring documents returned to the lawyers accurately reflect original request before returning work
• Prepare, collate and index legal documents
• Lead, manage and support the billing process using a practice management system.
• Diary management and team support
• Arrange internal and external meetings
• To assist in answering the telephone promptly at all times
• To provide cover for other secretaries during lunch on a rota basis
• Manage all filing activities, including opening new files, filing, archiving and sending files for storage
• Carry out management of post including replying and drafting replies to routine correspondence
• Organise all travel arrangements
• Keep the lawyer’s diary up to date using Outlook
• Arrange internal and external meetings, liaising with reception
• Ensure all papers are ready for the lawyer at the beginning of the day

The ideal candidate will have a minimum of 5 years’ previous experience as a secretary/PA along with a proven ability to be able to work under pressure to tight deadlines. You will be highly organised with excellent attention to detail and experience of dealing with a high volume of document production in a legal environment. You must also possess advanced knowledge of Word, Outlook and a fast and accurate typing speed. Experience of digital dictation would be an advantage but is not essential.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.