Executive Assistant

Executive Assistant

12 month fixed term contract

Guildford

This is an excellent opportunity for an Executive Assistant to join a reputable law firm on a fixed term contract covering maternity leave. The primary focus of the role is to support the Managing Partner and the Board in delivering the key projects as well as supporting the Head of Human Resources.

  • To support and facilitate the timely delivery of actions and outcomes from Board meetings.
  • To provide senior level day to day administrative support to the MP, Non-Executive Director and the department heads.  
  • To work in close conjunction with the Business Services functions to improve communications across the firm.
  • Facilitate the delivery of seamless and consistent client service focussed support to the business at all times.
  • Work with the Head of HR on annual administration of partner benefits.
  • Assisting with partners sabbatical arrangements.
  • Provide administrative support and record-keeping for the partnership.
  • Management and upkeep of partners’ electronic personnel files
  • Strategic diary and event management for the firm.
  • Upload announcements and blogs on the MP’s behalf onto the Intranet
  • Attending Business Services heads of department meetings with the MP to take notes and action.
  • Supporting the Head of HR on key projects.

The ideal candidate will have previous PA/EA experience preferably within a professional services/legal organisation. You must be proficient on MS Office to an intermediate level along with excellent written and verbal communication skills. A top notch EA is an accomplished and organised administrator who is able to multi-task and deliver in a busy environment.

Whilst we would love to be able to respond to every application we receive, it isn’t always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.

To apply for this job email your details to linda.smith@rgsrecruitment.co.uk.