Administrative Assistant

Administrative Assistant

  • Permanent
  • Anywhere

Guildford

£25,000

Permanent

Are you looking to step into a law firm?

Our client is recognised as one of the UK’s leading law firms and they are currently seeking an Admin Assistant to join their Tax & Trust department.

The role of an administrative assistant is to provide reliable and effective administrative support to the secretaries within the Private Client team. The Private Client team consists of five partners and a wider team of 18 lawyers/fee earners and four secretaries. You can expect to play an important role in ensuring the operational effectiveness of the group you support, helping it to run smoothly and efficiently. You will also gain an insight into legal processes and exposure to a busy office environment and lawyers and professionals at all levels.

Areas of responsibility

Perform all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group, to include:

  • File management e.g., archiving and e-filing
  • Photocopying/scanning confidential documentation
  • Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
  • Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
  • Process ePost and hard copy post to include collation of enclosures
  • Book couriers
  • Assist with production of proformas in advance of billing
  • Assist with invoice tracking and chasing prior to finalisation
  • Keep team lists of bills despatched up to date
  • Any other admin tasks that support the smooth day-to-day running of the Private Client team.

The ideal candidate will be eager to learn, highly organised and have great attention to detail. Strong communication and interpersonal skills are also important. An interest in business/ learning about how law firms work. Some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable but not essential.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.

To apply for this job email your details to linda.smith@rgsrecruitment.co.uk.